Mercy Health Medication Assistant Coordinator Administration Mercy Health in Lima, Ohio

Medication Assistant Coordinator Administration Mercy Health

Job ID: 4660277

Updated: March 13, 2018

Geographic Location: Lima

Location: Lima, OH, United States

Department: Administration

Full/Part Time: Full-Time

Shift: Days

Standard Hours: 36

Job Summary

Under general supervision, assists the nurse to interpret physician's orders, select, assemble and place medications in association with a patient's name , date of birth, or 2 identifiers for both patients seen and sample refills. Assures the accurate and timely distribution and organization of medication samples and practice stock. Manages and works closely with the providers for supplying medications for the patient assistance program with computer entry, reorder, and updates. Is responsible for stock intake and expiration functions for SRPS practices and interacts with practitioners, pharmacist and others via verbal and personal contact.

Essential Duties and Responsibilities:

Communicates changes to practitioner, pharmacy and nursing personnel. Updates staff on new products/ medications.

Signs patients up for the drug-programs, indigent program along with contacting sales representatives for samples. Contacts manufacturers for specific medications and completes forms as needed and assists clients as needed with completion of forms.

Enters data into the computer daily for patient assistance program and for samples: such as lot number, expiration date, quantity, name,etc. Along with collecting data for Performance improvement.

Works closely with the pharmacy utilized for pick-up / drop-off of medications used by the patient assistance program.

Performs quality assurance and improvement for the SRPS practices pharmacy samples and stock. Picks up supplies from the main pharmacy for stock refills.

Checks expiration dates monthly and yearly inventory of stock and samples once enrolled into computer. Organizes new stock to proper location and rotates, discards outdate as indicated.

Assists in maintaining up-to-date policies or sections of policies concerning samples, stock meds, and patient assistance program.

Assists in training new employees as related to the distribution procedures and computer logging in and out; expiration date, lot numbers, etc.

Responsible for coordinating the medication storage areas monthly inspections and handles all recalls.

Coordinates medication stock distribution and maintains appropriate inventory volumes. Completes yearly inventory and sends report to the necessary individuals. Ensures the SRPS practices formularies are updated and internet accessible.

Monitors, sorts and files records of distribution and usage of SRPS practices stock items for the purpose of meeting Federal and State legal requirements and keeps sheets from pharmaceutical representatives.

Completes monthly statistics for samples and indigent program. Performs quality assurance and improvement activates pertaining to the use, distribution and documentation of samples.

Participates in clinical practice groups and works on clinic issues. Evaluates and implements changes to improve safety and effectiveness of the drug program.

Demonstrates a complete understanding of the policies and procedures regarding the responsibilities of the sampling for indigent clients.

Works at maintaining a good working rapport with all patient-care personnel and other departments with frequent interaction. ex. Disease management , Neighbor hood nurses, and community services.

Performs all duties, with or without accommodations, listed in the Physical Demands section of this job description.

Qualifications - Minimum


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Certificates , Licenses, Registrations:

Prefer applicant have a certification (Certified Pharmacy Technician).


High school diploma or general education degree (GED); and five years related experience and/or training; or equivalent combination of education and experience, or on the job training with medication , physician orders, and or pharmacy experience.

Years of Experience:

5 years


Hours per pay period: 72

Hours: Varies

Shift and Job Schedule

Job Shift: Days, Job Schedule: Full-Time

Equal Employment Opportunity

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), prohibiting discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibiting discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin.