Robert Half Finance & Accounting Sr. Administrative Assistant in Columbus, Ohio
This position performs a variety of basic and some advanced administrative functions. This includes scheduling appointments, giving information to callers, typing memos, transcribing notes, and researching and developing presentations from templates. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Provides general administrative support to a department or group of professionals including: a. Creating presentations using templates b. Generates and assembles reports c. Creating and working with spreadsheets using basic calculations, d. Receiving and responding to routine correspondence e. Filing/Scanning f. May operate as part of the front desk relief rotation and mail rotation as needed 2. Responsible for the general office operations, internal workflow, and recording of daily billable and non-billable time 3. Compose and prepare confidential correspondence, reports and other documents as needed, proofing for grammar, content, and accuracy 4. Interprets and enforces administrative and operating policies and procedures for team members 5. Plan and coordinate projects and assignments by organizing own schedule, and that of others, to meet deadlines Main Responsibilities 6. Sales and Marketing Data Management: a. Data maintenance in related databases, salesforce.com, client central maintenance, tactical planner, excel, and other data collection or research tools. This would include updating contact data in the respective database from mail returns, email bounces and other sales and marketing activities. 7. Creating specialized reports within these databases including: b. Contact management / department or functional area specific reports c. Campaign creation and response management d. Sales opportunity pipeline 8. Implement specific marketing projects in support of line department business objectives 9. Administrative support for trade shows, seminars and sponsorships lead by respective department/office teams and marketing managers e. Shipping / packaging materials f. Produce name badges, name tents, collateral packets, handouts g. Registration and confirmation tracking h. CPE credit processing 10. Assistance in developing proposal and presentation materials for opportunities and pursuits 11. Develop and distribute press releases to the media for new hires and promotions as appropriate 12. Participate in marketing meetings, as well as liaison meetings / conference calls 13. Client Central (new clients, updates and folder requests) 14. Assistance in the printing/binding of and mailing of financial statements and/or arrangement letters and confirmations (mailing, tracking and scanning) 15. Booking travel for CRM team 16. Preparing expense reports (Approx. 1-2 hours, once a month) as requested 17. Assist with Tax Processing during peak periods a. Print and assemble tax returns b. Responsible for learning, understanding and scanning client documents to DOTT (Digital Office Tax Tools), and assigning scanned work to the appropriate staff through workflow For immediate consideration, please send your resume to Quinn.Bradley@roberthalf.com
Robert Half Finance & Accounting, the world's leader in specialized financial staffing, provides exciting full-time opportunities in the areas of accounting, bookkeeping, finance, audit, taxation and more. We pioneered the professional staffing industry, and we've been successfully matching professionals with employers since 1948. Our proven proprietary processes, along with our relationships in 325 locations worldwide, allow us to provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company has appeared on Fortune® magazine's list of "World's Most Admired Companies" since 1998, and 9 out of 10 of our customers would recommend our service to a colleague.
Apply for this job now or contact our nearest office at 844.539.2523 for additional information.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
© 2018 Robert Half Finance & Accounting. An Equal Opportunity Employer M/F/Disability/Veterans
Req ID: 03350-9501194082
Functional Role: Account Executive/Staffing Manager
Postal Code: 43215
Compensation: $43,000.00 to $46,000.00 per year
Requirements: - Outstanding organizational skills, ability to multitask, an eye for detail and previous project management experience - Microsoft Word experience highly desired - Expertise in ProLaw caledaring - Calendar managements and scheduling appointments experience desired - Microsoft Excel experience For immediate consideration, please send your resume to Quinn.Bradley@roberthalf.com - Deep understanding of Microsoft PowerPoint - Skills in internet research